3 Types of CRM Software and their benefits (2022)

3 Types of CRM Software and their benefits(2022)

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What is CRM software?
CRM, an acronym for Customer Relationship Management, describes a broad category of software used for customer service. What's important about any CRM is right there in the first word- it's about customer support.
Reaching additional potential customers and maintaining excellent customer relationships are at the core of any good CRM platform.

What data does CRM collect?

At the most basic level, CRM systems can track customer interactions through:
-Contact forms
-Emails
-Phone calls
-Live chat
-Social media

What are the key components of a CRM system?

- Lead management: 

Your marketing team can keep track of and manage the details of your leads, such as their name, phone number, and email address, how they found your website, and the product they were interested in purchasing.

-Artificial Intelligence:

AI features in modern CRM solutions help identify potential deals, analyze customer feedback, and reduce customer churn.

Marketing Automation

With a CRM platform's marketing automation abilities, you may automate tedious tasks such as follow-up, appointment booking, or social media posting. You may keep any potential customer engaged with little effort.

Sales Automation

Using CRMs, you can automatically harvest customer data from the web and track telephone and meeting interactions to save time closing sales. You can also create custom workflow automation rules to automate tedious procedures.

- Analytics

The CRM software includes built-in analytics tools that provide: detailed sales data, marketing campaign data, activity reports, and customer satisfaction data.

3 Types of CRM Software and their benefits(2022)

The best CRM software is an ideal tool for addressing these concerns. It's crucial to understand CRM software, its three basic types, how they interact, and how to pick the correct CRM tool for your sales team. We'll also discuss CRM software, how Collaborative CRM, Operational CRM, and Analytical CRM differ, and how they can benefit customer interaction.

1. Collaborative CRM Software

The most critical objective of a Collaborative CRM is to unify departments. Sometimes marketing and customer service employees are isolated in silos.

The focus of Collaborative CRM is to break them down. Companies often have marketing and sales teams that are geographically separated. Additionally, departments are split according to the channels they serve, the goods they manufacture, or the skills they have.

To provide a seamless customer experience throughout the customer's journey, marketing teams need to share customer information across the entire organization in real-time.

Customer support agents, for example, need to have up-to-date information on customer interactions that occurred over email or messaging channels, besides additional data collected by the marketing and sales team.

According to Zendesk's latest Trends report, 70% of customers expect conversational customer experiences when interacting with brands. Customer data travels across channels as customers move between channels, so proper strategy prevents data loss and fragmented customer experiences.

Data lost through the sales process leads to low customer satisfaction. The customer experience is fractured when a CRM strategy is not implemented properly. To create a better customer experience and increase customer loyalty, you must use a CRM strategy that seamlessly integrates customer conversations across channels, departments, and systems.

Without a robust CRM system, the customer may have to explain and reexplain his problem or question over and over if the sales team or customer support does not have the optimum customer interaction CRM system in place.

2. Operational CRM Software

An operational CRM system can help streamline a company's customer-relationship processes by providing visualization tools and smoother handling of the complete customer journey, even when it includes numerous touchpoints.

An operational CRM software can efficiently handle every stage of the customer journey from the initial company's website visit until turning into a loyal customer.

Service automation, sales automation, and marketing automation can reduce the workload on the marketing personnel. That enables them to apply their more creative and personal skills to their jobs.

3. Analytical CRM Software

Nowadays, it is simple to compile a lot of data. However, interpreting data and turning it into beneficial information is a formidable task.

According to company surveys, half of the data collected by corporations never gets any practical application.

Your customer data is too valuable to waste. Analytical CRM Software provides features that allow you to examine your data to identify trends. You can then determine what marketing strategies are most profitable, which customer issues attract the most customers, and so on.

How to select the right CRM for your company

When researching CRM systems, it's paramount to understand the differences between the three types of CRM software and their benefits. While there is a lot of overlap, each CRM type automation focuses on a different aspect of Custom Relationship Management.

 Do You need Collaborative CRM Software?

Compared to the other CRMs, collaborative CRMs work better as customer retention, customer relations, and satisfaction tools than for closing sales. Collaborative CRM solutions are the answer to the old problem of data silos. The knowledge sales and marketing accumulate about prospective customers will only have value to the customer experience team if it is shared company-wide.

The same applies to getting customer support insights back to sales and marketing. A collaborative CRM, also known as strategic CRM, is a CRM tool that enables different teams or functional areas in an organization to share customer data. In contrast to operational CRM tools, which typically focus on marketing and sales, customer service is the main priority for collaborative CRM systems.

Companies with many departments struggling to keep everyone on the same page need a CRM Collaborative solution. Collaborative CRM also works well for companies with multiple locations and those offering omnichannel support, where customers complain about being bounced from one department to another.

Features to look for in Collaborative CMR 

Interaction management

Every communication channel is tracked through a Collaborative CRM, whether phone, email, social media, messaging apps, or in-person meetings.

Agents can include any relevant details for future interactions with the client recording what the interaction was about, how it was resolved, and any other important details.

Channel management

It's critical to recognize which channels your customers prefer so you can pick the best method to serve them.

By tracking which channels your customers utilize for different types of communication, you can ensure you are always accessible to your customers.

Document Management

In addition to helping companies centralize important customer documents, some collaborative CRMs also help companies consolidate digital file storage. Since it is vital to access files a customer might require, this feature is a must.

What is the best Collaborative Customer Relationship Management software for my company?

The best software for your application depends on your company size, the number of seats required, software budget, and free trial requirements.

Mymoneytrees top six Collaborative CRM solutions:

  1. 1
    Zoho CRM: The best CRM solution for pricing and extra features
  2. 2
    Salesforce CRM Essentials: Best Internal and External Collaboration. Salesforce offers a 14-day free trial.
  3. 3
    Zendesk: Best team collaboration CRM with a free trial
  4. 4
    Pipedrive: Best CRM for shared sales pipeline filters and notification with a 14-day trial.
  5. 5
    Hubspot CRM: Best free Collaborative CRM with premium upgrades
  6. 6
    Insightly CRM: Best Collaborative CRM for sharing project updates

 Do You need Operational CRM automation?

Operational CRM implementation makes sense for Businesses that want to get more out of their customer information while making processes more efficient for employees. Businesses that want to gain a high-level view of the entire customer life-cycle and find ways to make their processes across customer-facing departments better.

Operational CRM is above all sales CRM software. Its main goal is the use of automation to help the individual sales rep close the sale.

An Operational CRM is the most used CRM technology type in use. It blends all business processes, including customer service, marketing, and sales, into one within a company. By centralizing customer interactions and sales, marketing processes, and service and support efforts in one place, an operational CRM automation streamlines business operations, supports existing and potential customers, centralizes customer data, and stores information on customers, leads, and employees in a single cloud based CRM. It provides support for current and potential customers.

Features to look for in Operational CMR

Marketing Automation

Businesses that market their products and services must reach prospective customers easily. Cloud CRM allows enterprises to deliver products and services efficiently to potential customers.

Sales Automation

CRM Sales automation usually offers modules like lead management, contact management, and sales forecasting.

Service Automation

The function of this component is to connect service providers to customers. It includes many features, including creating inboxes that collect all customer emails, facilitating live chats, and creating chatbots. Service automation also provides ways to delegate service work to employees via ticketing systems and may include Knowledge Base or FAQ pages as part of the Help Desk.

What is the best Operational CRM for my company?


The same CRM used for Collaborative tasks can be also applied to Operational tasks with some differences

Mymoneytrees top 5 Operational CRM solutions:

  1. 1
    Aweber CRM: The best CRM solution for small budgets
  2. 2
    Salesforce CRM Essentials: Best CRM for advanced reporting. Salesforce offers a 14-day free trial.
  3. 3
    Zoho CRM: Best operational CRM for invoicing and billing with a free trial.
  4. 4
    Pipedrive: Best Operational CRM with flexible upgrades and a 14-day trial 
  5. 5
    Hubspot CRM: Best free Operational CRM with premium upgrades

Do You need Analytical CRM?

Your company might need analytical CRM if you have accumulated lots of Customer Data and don't know how to use it efficiently to improve sales and profits.

A business collects information about its customer interactions to boost customer satisfaction and customer retention rates. The client is not aware of the data collection and analytics process performed by Analytical CRM.

Analytical CRM is an essential part of Customer Relationship Management.

It involves analyzing collected customer behavior, experiences, and interaction results. The Analytical CRM can then recommend goods and services.

Analytical CRM scrutinizes consumer data such as sales data, financial data, and marketing data.

Features to look for in Analytical CRM

1 Personalized Account-Based Marketing

You can meet a user's or company's needs in a specific way if you know their preferences. 

2 Buyer Persona Generator:

 When CRM collects and analyses new pieces of customer data, you can better understand a customer’s identity. The Buyer profile generator helps you understand your target customers’ needs and behavior helping you improve your marketing results.

3 Data Mining:

 CRM data mining applications examine and analyze consumer-related data and information trends. It allows a deeper understanding of the company's consumer journey: a sequence of customer recognition, interest, retention, and growth. In addition to correlation, classification, and monitoring objects, data mining has numerous methods for identifying structures and assigning significance to data. The company may use its CMR to identify consumer categories based on specific attributes, such as demographics, age groups, and keyword searches.

Marketing Activity Optimization:

 Analytical CRM can help your enterprise to maximize time and resources further. Sales and marketing teams only focus on the prospects most likely to be persuaded by their efforts.

5 Purchasing preference database:

By analyzing demographic details of prospects and a database of their purchasing preferences and choices, you can learn what motivates them to become customers. You can increase the number of conversions by properly analyzing these data and applying this knowledge to future marketing efforts.

What is the best Analytical CRM Software for my company?

The best pick really depends on your specific needs. Go over our CRM Shortlist and look for the one that suits your Analytical needs better or fill out our Suitability Survey and an expert will get back to you via email with the best solution for your company profile

Make sure to take our CRM software suitability survey so our software experts can point out to you the best CRM for your needs.

Final thoughts


While most CRM tools have three core functions — operation, analysis, and collaboration — some CRM applications concentrate on just one of these. Many CRM applications encompass all three of these functions. It all depends on your firm's specific situation.
Regardless of what CRM tools are most critical for your organization, you can guarantee that implementing the right system will help you attract, convert, keep, and serve your customers better.
If you feel you have more to add or have any questions feel free to give your opinion or ask questions in the comments.

About the Author

Electrical Engineer. Blogger. SaaS and Website Developer. God and Family first.


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